First time logging in? Click here If you need assistance, please contact the IMSS Help Desk at 626.395.3500 (M-F, from 8AM to 5PM) or email us at [email protected].
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AdvanceCaltech is the institute's donor management database for recording and tracking engagement of those who provide philanthropic support to Caltech
Applicant Tracking System, using the Taleo application, is a talent management solution to source and recruit candidates and to onboard employees.
Box is a secure content-sharing and collaboration cloud service that is accessible from anywhere and from any device with a network connection. For more information, visit http://imss.caltech.edu/box
Bursar Billing and Payment (Transact) is used by students, faculty, staff, or authorized designees to view Bursar statements and make payments.
Caltech Card allows you to check your balances for accounts such as Board Funds, Copy Credit, Student Credit, and SmartCash. You can also browse your card transactions and download your account statements.
Caltech Help is a request tracking system for IMSS, Card Office, Procurement, and GPS. Human Resources and other groups will soon join this system. Caltech Help allows you to submit and track support requests, as well as view your request history.
Caltech Ready is a continuity planning tool for campus. It allows departments to plan for disasters that are wide in scope (earthquake, wildfire, pandemic, terrorism) or more localized (fire in your building, or even failure of your hard drive).
CardQuest allows users to book Caltech business travel for themselves or for others through the CardQuest travel portal in association with Caltech's preferred travel agency, FCm Travel Solutions. CardQuest also allows users to reconcile both travel and goods and services purchase card (P-Card) expenses.
Data Warehouse is a reporting tool that gathers and analyzes data from the central administrative systems. It takes large amounts of data from various source systems and converts it into meaningful information. For more information please click <a href="http://www.imss.caltech.edu/content/overview-history" target="_blank">here</a>.
Office 365 Exchange allows convenient and secure access to email, calendar, tasks, and notes. To log in from the Microsoft sign in page, enter [email protected] (username = access.caltech username). You will then be redirected to the Caltech sign in page to enter your access.caltech username and password. For additional information or configuration guides, see http://imss.caltech.edu/office365/welcome.
FileBound is the workflow and document management tool for routing supplier invoices and payment request forms to campus approval authorities. Submit reviewed and approved invoices to Payment Services for processing.
Financial Queries provides a view of financial queries such as the PTA Query, CIT Salary Cap Calculator, Equipment Screening, Concurrent Request Queue, etc.
Google Colaboratory, Docs, Drive, Forms, Hangouts, Jamboard, Sheets, Slides, etc. for access to and collaboration with Caltech users only.
The Graduate Admissions Visit Scheduler allows registered administrators (options coordinators/managers) to manage one or more prospective student visiting days, to grant faculty members access, and to setup faculty meetings with students. Access to this application must be granted by the EAS Communications Office before administrators can log in. Administrators must grant faculty access to the system before meetings with students can be scheduled. For inquiries, contact [email protected].
LabArchives is an electronic lab notebook that allows you to organize and share your laboratory data. For more information, visit http://imss.caltech.edu/labarchives
The Learning Management System (Canvas) is used by students to access the syllabus, materials, assignments, and other activities related to each course, and by instructors and TAs to provide course materials and feedback to students.
Leave Source Admin allows you to manage and track employee leaves of absence.
The Mail Protection Gateway (MPG) helps protect against advanced email threats and reduce unsolicited email (spam). The MPG will quarantine suspected spam for up to 45 days, during which you can login at any time to retrieve legitimate mail from the Spam Quarantine, or add senders to a personal safelist. See http://imss.caltech.edu/mpg for more info.
Confirm your COVID-19 vaccination by uploading your COVID-19 vaccination documentation. Student Wellness Services will review your documentation and confirm your COVID-19 vaccination. Once confirmed, you will be excused from the surveillance testing program and you will receive a QR code that may be presented as proof of COVID-19 vaccination for Caltech-sponsored events. Review of your documentation may take several days from the time of submission. When the review is completed, you will receive a confirmation email with instructions on how to obtain your QR code, or if there is an issue with your upload, information about resubmitting your documentation.
MyBenefits is the enrollment system for Caltech benefits. MyBenefits allows you to add or remove dependents and to specify medical, dental, and other benefit options, as well as Health Savings Account or Flexible Spending Account contributions.
MyLearn allows you to manage, deliver, and track online and classroom-based training using the Oracle Learn tool.
NameCoach is a tool to self-record how to say your name, ensures accurate pronunciation and promotes inclusion and belonging. Learn more at https://amt.caltech.edu/namecoach.
Access to Microsoft's Excel, Forms, OneNote, PowerPoint, Whiteboard, and Word applications
Remote Network Access (VPN) is used for remote access to Caltech resources when away from campus. If you are already approved for VPN access, use your access.caltech account to log in. Otherwise, register for this service by clicking <a href="http://www.imss.caltech.edu/help/vpn-signup-form'" target="_blank">here</a>.
Student Wellness Services(SWS) offers health, counseling, and occupational therapy (OT) to enrolled Caltech students. Through the portal, you'll be able to confirm your appointment dates / times, send / receive secure messages from select providers, upload / receive sensitive documents with SWS, and more.
SharePoint is a collaboration, information sharing, and document management service hosted in Microsoft's cloud. For more information, please visit http://office365.caltech.edu/services/sharepoint.
Faculty, postdocs, staff, and students can obtain site licensed software at <a href="http://software.caltech.edu">software.caltech.edu</a>, including Matlab, Mathematica, Microsoft Office, Windows, Symantec AntiVirus, and Adobe Acrobat. Please use your access.caltech credentials to log in.
TIAA Account Overview provides a summary of your TIAA retirement plan contributions.
TechMart Purchasing is used for the ordering and purchase requisitioning of products and services. Users can select products from multiple online supplier catalogs at Institute-negotiated contract pricing. Please use your access.caltech credentials to log in. For more information, please click <a href="http://procurement.caltech.edu/departments/techmarthome" target="_blank">here</a> .
Time Keeping (Kronos) allows employees to track time worked, vacation, sick time, and other types of leave. Managers and Payroll Activity Monitors (PAMs) are also able to review and approve an employee's timecard.
Time Keeping (Kronos Limited) is a simplified system that allows employees to track time worked on their mobile devices on an occasional basis. To track time worked regularly on a mobile device, please contact Payroll or IMSS for access to a mobile app.
