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you need assistance, please contact the IMSS Help Desk at 626.395.3500 (M-F, from 8AM to 5PM) or email us at
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Links to other applications:
Admissions Visit Scheduler
The Admissions Visit Scheduler allows registered administrators (options coordinators/managers) to manage one or more prospective student visiting days, to grant faculty members access, and to setup faculty meetings with students. Access to this application must be granted by the EAS Communications Office before administrators can log in. Administrators must grant faculty access to the system before meetings with students can be scheduled. For inquiries, contact firstname.lastname@example.org.
Caltech Card allows you to check your balances for accounts such as Board Funds, Copy Credit, Student Credit, and SmartCash. You can also browse your card transactions and download your account statements.
Caltech Help is a request tracking system for IMSS, Card Office, Procurement, and GPS. Human Resources and other groups will soon join this system. Caltech Help allows you to submit and track support requests, as well as view your request history.
Caltech Ready is a continuity planning tool for campus. It allows departments to plan for disasters that
are wide in scope (earthquake, wildfire, pandemic, terrorism) or more localized (fire in your building, or even failure of your hard drive).
CardQuest allows users to book Caltech business travel for themselves or for others through the CardQuest travel portal in association with Caltech's preferred travel agency, FCm Travel Solutions. CardQuest also allows users to reconcile both travel and goods and services purchase card (P-Card) expenses.
Data Warehouse is a reporting tool that gathers and analyzes data from the central administrative systems. It takes large amounts of data from various source systems and converts it into meaningful information. For more information please click here.
Office 365 Exchange allows convenient and secure access to email, calendar, tasks, and notes. To log in from the Microsoft sign in page, enter email@example.com (username = access.caltech username). You will then be redirected to the Caltech sign in page to enter your access.caltech username and password. For additional information or configuration guides, see http://imss.caltech.edu/office365/welcome.
Facilities Management System (FAMIS) is used for managing Facilities services such as maintenance and construction. It allows Facilities to create and track work order detail and maintain accurate control of campus maintenance costs, as well as track labor and equipment history. The system is also used for Institute-wide management of the physical space of buildings.
FileBound is the workflow and document management tool for routing supplier invoices and payment request forms to campus approval authorities. Submit reviewed and approved invoices to Payment Services for processing.
The Mail Protection Gateway (MPG) helps protect against advanced email threats and reduce unsolicited email (spam). The MPG will quarantine suspected spam for up to 45 days, during which you can login at any time to retrieve legitimate mail from the Spam Quarantine, or add senders to a personal safelist. See http://imss.caltech.edu/mpg for more info.
MyBenefits is the enrollment system for Caltech benefits. MyBenefits allows you to add or remove dependents and to specify medical, dental, and other benefit options, as well as Health Savings Account or Flexible Spending Account contributions.
RapidRecon Read-Only allows you to query your past Purchasing Card (PCard) and travel expenses. To reconcile current PCard expenses, please use the CardQuest application listed under the Administrative Services section on this page. For more information about CardQuest, visit http://procurement.caltech.edu/cardquest.
Remote Network Access (VPN) is used for remote access to Caltech resources when away from campus. If you are already approved for VPN access, use your access.caltech account to log in. Otherwise, register for this service by clicking here.
Faculty, postdocs, staff, and students can obtain site licensed software at http://software.caltech.edu, including Matlab, Mathematica, Microsoft Office, Windows, Symantec AntiVirus, and Adobe Acrobat. Please use your access.caltech credentials to log in.
TechMart Purchasing is used for the ordering and purchase requisitioning of products and services. Users can select products from multiple online supplier catalogs at Institute-negotiated contract pricing.
Please use your access.caltech credentials to log in. For more information, please click here (http://procurement.caltech.edu/departments/techmarthome)
Time Keeping (Kronos) allows employees to track time worked, vacation, sick time, and other types of leave. Managers and Payroll Activity Monitors (PAMs) are also able to review and approve an employee's timecard. This version supports a limited array of operating systems and browsers. See http://imss.caltech.edu/help/compatibility for compatibility details.
Time Keeping Limited (Kronos Limited) allows employees to track time worked, vacation, sick time, and other types of leave. Managers and Payroll Activity Monitors (PAMs) are also able to review and approve an employee's timecard. This is the recommended version for most customers and the only version that works with Macs and Linux systems. See http://imss.caltech.edu/help/compatibility for compatibility details.