Welcome to access.caltech


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First time logging in? Click here If you need assistance, please contact the IMSS Help Desk at 626.395.3500 (M-F, from 8AM to 5PM) or email us at help@caltech.edu.

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Links to other applications:


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AdvanceCaltech

AdvanceCaltech is the institute's donor management database for recording and tracking engagement of those who provide philanthropic support to Caltech

AdvanceCaltech
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Applicant Tracking System (PeopleAdmin)

Applicant Tracking System allows you to review job postings and track submitted job applications, including resumes and cover letters.

Applicant Tracking System (PeopleAdmin)
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Box

Box is a secure content-sharing and collaboration cloud service that is accessible from anywhere and from any device with a network connection. For more information, visit http://imss.caltech.edu/box

Box
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Caltech Card

Caltech Card allows you to check your balances for accounts such as Board Funds, Copy Credit, Student Credit, and SmartCash. You can also browse your card transactions and download your account statements.

Caltech Card
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Caltech Help

Caltech Help is a request tracking system for IMSS, Card Office, Procurement, and GPS. Human Resources and other groups will soon join this system. Caltech Help allows you to submit and track support requests, as well as view your request history.

Caltech Help
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Caltech Ready

Caltech Ready is a continuity planning tool for campus. It allows departments to plan for disasters that are wide in scope (earthquake, wildfire, pandemic, terrorism) or more localized (fire in your building, or even failure of your hard drive).

Caltech Ready
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CardQuest

CardQuest allows users to book Caltech business travel for themselves or for others through the CardQuest travel portal in association with Caltech's preferred travel agency, FCm Travel Solutions. CardQuest also allows users to reconcile both travel and goods and services purchase card (P-Card) expenses.

CardQuest
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Course Management (Moodle)

Course Management (Moodle) is used by students to view the course syllabus, download assignments, take surveys, or perform other activities related to a particular course.

Course Management (Moodle)
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Data Warehouse (Cognos)

Data Warehouse is a reporting tool that gathers and analyzes data from the central administrative systems. It takes large amounts of data from various source systems and converts it into meaningful information. For more information please click here.

Data Warehouse (Cognos)

Nightly Data Loads are currently in progress.

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Email & Calendar - IMSS Exchange

IMSS Exchange allows convenient and secure access to email, calendar, tasks and notes. Please use your access.caltech credentials to log in. For additional information or configuration guides, please click here. (http://imss.caltech.edu/email-calendar)

Email & Calendar - IMSS Exchange
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Email & Calendar - Office 365 Exchange

Office 365 Exchange allows convenient and secure access to email, calendar, tasks, and notes. To log in from the Microsoft sign in page, enter username@caltech.edu (username = access.caltech username). You will then be redirected to the Caltech sign in page to enter your access.caltech username and password. For additional information or configuration guides, see http://imss.caltech.edu/office365/welcome.

Email & Calendar - Office 365 Exchange
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FAMIS Read-Only

Facilities Management System (FAMIS) is used for managing Facilities services such as maintenance and construction. It allows Facilities to create and track work order detail and maintain accurate control of campus maintenance costs, as well as track labor and equipment history. The system is also used for Institute-wide management of the physical space of buildings.

FAMIS Read-Only
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Financial Queries

Financial Queries provides a view of financial queries such as the PTA Query, CIT Salary Cap Calculator, Equipment Screening, Concurrent Request Queue, etc.

Financial Queries
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LabArchives

LabArchives is an electronic lab notebook that allows you to organize and share your laboratory data. For more information, visit http://imss.caltech.edu/labarchives

LabArchives
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MyBenefits

MyBenefits is the enrollment system for Caltech benefits. MyBenefits allows you to add or remove dependents and to specify medical, dental, and other benefit options, as well as Health Savings Account or Flexible Spending Account contributions.

MyBenefits
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Network

Caltech wired and wireless networking

Network
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RapidRecon Read-Only

RapidRecon Read-Only allows you to query your past Purchasing Card (PCard) and travel expenses. To reconcile current PCard expenses, please use the CardQuest application listed under the Administrative Services section on this page. For more information about CardQuest, visit http://procurement.caltech.edu/cardquest.

RapidRecon Read-Only
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Remote Network Access (VPN)

Remote Network Access (VPN) is used for remote access to Caltech resources when away from campus. If you are already approved for VPN access, use your access.caltech account to log in. Otherwise, register for this service by clicking here.

Remote Network Access (VPN)
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SharePoint

SharePoint is a collaboration, information sharing, and document management service hosted in Microsoft's cloud. For more information, please visit http://office365.caltech.edu/services/sharepoint.

SharePoint
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Site Licensed Software

Faculty, postdocs, staff, and students can obtain site licensed software at http://software.caltech.edu, including Matlab, Mathematica, Microsoft Office, Windows, Symantec AntiVirus, and Adobe Acrobat. Please use your access.caltech credentials to log in.

Site Licensed Software
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TechMart Purchasing

TechMart Purchasing is used for the ordering and purchase requisitioning of products and services. Users can select products from multiple online supplier catalogs at Institute-negotiated contract pricing.

Please use your access.caltech credentials to log in. For more information, please click here (http://procurement.caltech.edu/departments/techmarthome)

TechMart Purchasing
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Time Keeping (Kronos)

Time Keeping (Kronos) allows employees to track time worked, vacation, sick time, and other types of leave. Managers and Payroll Activity Monitors (PAMs) are also able to review and approve an employee's timecard. This version supports a limited array of operating systems and browsers. See http://imss.caltech.edu/help/compatibility for compatibility details.

Time Keeping (Kronos)
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Time Keeping Limited (Kronos Limited)

Time Keeping Limited (Kronos Limited) allows employees to track time worked, vacation, sick time, and other types of leave. Managers and Payroll Activity Monitors (PAMs) are also able to review and approve an employee's timecard. This is the recommended version for most customers and the only version that works with Macs and Linux systems. See http://imss.caltech.edu/help/compatibility for compatibility details.

Time Keeping Limited (Kronos Limited)
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Utilities for Account Management (Utils)

Utilities for Account Management (Utils) allows you to adjust your account's email forwarding and spam handling settings.

Note: if you choose not to use the email features of your account, we ask that you set up email forwarding to an account where you do read your messages.

Utilities for Account Management (Utils)
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Webmail

Webmail offers convenient and secure access to IMSS standard email. Please use your access.caltech credentials to log in. For more information about this service, click here.

Webmail
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