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First time logging in? Click here If you need assistance, please contact the IMSS Help Desk at 626.395.3500 (M-F, from 8AM to 5PM) or email us at help@caltech.edu.

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Links to other applications:


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AdvanceCaltech

AdvanceCaltech is the institute's donor management database for recording and tracking engagement of those who provide philanthropic support to Caltech

AdvanceCaltech
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Application Tracking System (Taleo)

Applicant Tracking System, using the Taleo application, is a talent management solution to source and recruit candidates and to onboard employees.

Application Tracking System (Taleo)
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Box

Box is a secure content-sharing and collaboration cloud service that is accessible from anywhere and from any device with a network connection. For more information, visit http://imss.caltech.edu/box

Box
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Bursar Billing and Payment (Transact)

Bursar Billing and Payment (Transact) is used by students, faculty, staff, or authorized designees to view Bursar statements and make payments.

Bursar Billing and Payment (Transact)
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Caltech Card

Caltech Card allows you to check your balances for accounts such as Board Funds, Copy Credit, Student Credit, and SmartCash. You can also browse your card transactions and download your account statements.

Caltech Card
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Caltech Help

Caltech Help is a request tracking system for IMSS, Card Office, Procurement, and GPS. Human Resources and other groups will soon join this system. Caltech Help allows you to submit and track support requests, as well as view your request history.

Caltech Help
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Caltech Ready

Caltech Ready is a continuity planning tool for campus. It allows departments to plan for disasters that are wide in scope (earthquake, wildfire, pandemic, terrorism) or more localized (fire in your building, or even failure of your hard drive).

Caltech Ready
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CardQuest

CardQuest allows users to book Caltech business travel for themselves or for others through the CardQuest travel portal in association with Caltech's preferred travel agency, FCm Travel Solutions. CardQuest also allows users to reconcile both travel and goods and services purchase card (P-Card) expenses.

CardQuest
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Data Warehouse (Cognos)

Data Warehouse is a reporting tool that gathers and analyzes data from the central administrative systems. It takes large amounts of data from various source systems and converts it into meaningful information. For more information please click <a href="http://www.imss.caltech.edu/content/overview-history" target="_blank">here</a>.

Data Warehouse (Cognos)
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Email & Calendar - Office 365 Exchange

Office 365 Exchange allows convenient and secure access to email, calendar, tasks, and notes. To log in from the Microsoft sign in page, enter username@caltech.edu (username = access.caltech username). You will then be redirected to the Caltech sign in page to enter your access.caltech username and password. For additional information or configuration guides, see http://imss.caltech.edu/office365/welcome.

Email & Calendar - Office 365 Exchange
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FileBound Document Management System

FileBound is the workflow and document management tool for routing supplier invoices and payment request forms to campus approval authorities. Submit reviewed and approved invoices to Payment Services for processing.

FileBound Document Management System
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Financial Queries

Financial Queries provides a view of financial queries such as the PTA Query, CIT Salary Cap Calculator, Equipment Screening, Concurrent Request Queue, etc.

Financial Queries
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G Suite Enterprise for Education

Google Colaboratory, Docs, Drive, Forms, Hangouts, Jamboard, Sheets, Slides, etc. for access to and collaboration with Caltech users only.

G Suite Enterprise for Education
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Graduate Admissions Visit Scheduler

The Graduate Admissions Visit Scheduler allows registered administrators (options coordinators/managers) to manage one or more prospective student visiting days, to grant faculty members access, and to setup faculty meetings with students. Access to this application must be granted by the EAS Communications Office before administrators can log in. Administrators must grant faculty access to the system before meetings with students can be scheduled. For inquiries, contact commofc@caltech.edu.

Graduate Admissions Visit Scheduler
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LabArchives

LabArchives is an electronic lab notebook that allows you to organize and share your laboratory data. For more information, visit http://imss.caltech.edu/labarchives

LabArchives
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Learning Management System (Canvas)

The Learning Management System (Canvas) is used by students to access the syllabus, materials, assignments, and other activities related to each course, and by instructors and TAs to provide course materials and feedback to students.

Learning Management System (Canvas)
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Leave Source Admin

Leave Source Admin allows you to manage and track employee leaves of absence.

Leave Source Admin
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Mail Protection Gateway

The Mail Protection Gateway (MPG) helps protect against advanced email threats and reduce unsolicited email (spam). The MPG will quarantine suspected spam for up to 45 days, during which you can login at any time to retrieve legitimate mail from the Spam Quarantine, or add senders to a personal safelist. See http://imss.caltech.edu/mpg for more info.

Mail Protection Gateway
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My COVID-19 Vaccination Documentation

Confirm your COVID-19 vaccination by uploading your COVID-19 vaccination documentation. Student Wellness Services will review your documentation and confirm your COVID-19 vaccination. Once confirmed, you will be excused from the surveillance testing program and you will receive a QR code that may be presented as proof of COVID-19 vaccination for Caltech-sponsored events. Review of your documentation may take several days from the time of submission. When the review is completed, you will receive a confirmation email with instructions on how to obtain your QR code, or if there is an issue with your upload, information about resubmitting your documentation.

My COVID-19 Vaccination Documentation
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MyBenefits

MyBenefits is the enrollment system for Caltech benefits. MyBenefits allows you to add or remove dependents and to specify medical, dental, and other benefit options, as well as Health Savings Account or Flexible Spending Account contributions.

MyBenefits
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MyLearn

MyLearn allows you to manage, deliver, and track online and classroom-based training using the Oracle Learn tool.

MyLearn
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NameCoach

NameCoach is a tool to self-record how to say your name, ensures accurate pronunciation and promotes inclusion and belonging. Learn more at https://amt.caltech.edu/namecoach.

NameCoach
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Network

Caltech wired and wireless networking

Network
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Office 365 for Instruction

Access to Microsoft's Excel, Forms, OneNote, PowerPoint, Whiteboard, and Word applications

Office 365 for Instruction
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Remote Network Access (VPN)

Remote Network Access (VPN) is used for remote access to Caltech resources when away from campus. If you are already approved for VPN access, use your access.caltech account to log in. Otherwise, register for this service by clicking <a href="http://www.imss.caltech.edu/help/vpn-signup-form'" target="_blank">here</a>.

Remote Network Access (VPN)
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SWS Portal (Student Wellness Services)

Student Wellness Services(SWS) offers health, counseling, and occupational therapy (OT) to enrolled Caltech students. Through the portal, you'll be able to confirm your appointment dates / times, send / receive secure messages from select providers, upload / receive sensitive documents with SWS, and more.

SWS Portal (Student Wellness Services)
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SharePoint

SharePoint is a collaboration, information sharing, and document management service hosted in Microsoft's cloud. For more information, please visit http://office365.caltech.edu/services/sharepoint.

SharePoint
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Site Licensed Software

Faculty, postdocs, staff, and students can obtain site licensed software at <a href="http://software.caltech.edu">software.caltech.edu</a>, including Matlab, Mathematica, Microsoft Office, Windows, Symantec AntiVirus, and Adobe Acrobat. Please use your access.caltech credentials to log in.

Site Licensed Software
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TIAA Account Overview

TIAA Account Overview provides a summary of your TIAA retirement plan contributions.

TIAA Account Overview
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TechMart Purchasing

TechMart Purchasing is used for the ordering and purchase requisitioning of products and services. Users can select products from multiple online supplier catalogs at Institute-negotiated contract pricing. Please use your access.caltech credentials to log in. For more information, please click <a href="http://procurement.caltech.edu/departments/techmarthome" target="_blank">here</a> .

TechMart Purchasing
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Time Keeping (Kronos)

Time Keeping (Kronos) allows employees to track time worked, vacation, sick time, and other types of leave. Managers and Payroll Activity Monitors (PAMs) are also able to review and approve an employee's timecard.

Time Keeping (Kronos)
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Time Keeping Limited (Kronos Limited)

Time Keeping (Kronos Limited) is a simplified system that allows employees to track time worked on their mobile devices on an occasional basis. To track time worked regularly on a mobile device, please contact Payroll or IMSS for access to a mobile app.

Time Keeping Limited (Kronos Limited)
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Zoom Video Conferencing

Caltech's Zoom video conferencing system

Zoom Video Conferencing
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